We check every vendor invoice against your contracts and purchase orders before you pay it, and send you one clear report each week of what is wrong. Done for you: no software to buy, no data entry, and nothing changes in your accounting system.
Built for property managers, freight brokers and trade contractors who pay dozens or hundreds of vendor invoices a month.
We create a dedicated invoice inbox and load your contract rates. No software for your team to learn.
Auto-forward your vendor invoices to us, or send them the way you do today. Every line item and total is compared with your contract rates.
What was checked, what needs your decision, and the hours your team got back.
Maintenance, HVAC, roofing and landscaping vendors billing above the agreed rate.
Carrier and accessorial charges that do not match the rate confirmation.
Supplier and subcontractor invoices that drift from the original quote.
| Item | Qty | Billed | Contract | Result |
|---|---|---|---|---|
| Shingle labor | 4 sq | $265.00 | $245.00 | Over contract: $80 |
| Disposal fee | 1 load | $175.00 | $175.00 | OK |
Example from a test invoice. A real report uses your vendors and your agreed rates.
Contrarc is a done-for-you invoice audit service. We read each vendor invoice, check it against your contract rates and purchase orders, and send you a weekly report of anything that is wrong. Your team gets hours back, and billing errors are caught before you pay them.
Read every invoice, compare it with your contracts and POs, and flag what does not match.
Read-only. We never pay or change anything, and you decide on every flagged item.
Hours back each week, billing errors caught before payment, and clear correction requests for your vendors.
No. We set up a dedicated invoice inbox and run the checks ourselves. Your team keeps working the way it does today.
No. We only read the invoices you send us. We never pay, approve or change anything, and we do not contact a vendor until you decide what to do about a flagged item.
Rates against your contract, items that are not on the contract, duplicate invoices, missing PO numbers, and line items that do not add up to the total.
That is common. We start with the vendors you do have rates for, plus the checks that need no rates at all: duplicates, math errors and missing POs.
Usually a few days from the time we receive your contract rates and a sample of invoices.
Pricing depends on your monthly invoice volume and the number of vendors. We show you what the audit finds first, then agree a monthly fee that makes sense against it.
Your documents are used only for your audit and deleted when you ask. We are glad to sign an NDA before you send anything.
You send 20 to 30 invoices you have already paid, along with your agreed rates. In a few days you get a findings report. There is no commitment to continue.
Send a batch of invoices you have already paid, with your agreed rates. In a few days you get a findings report showing what was billed above contract, duplicated or missing a PO, and how many hours the checking would have saved. No commitment.
Book a 15-minute call